Executive Administration Officer
The Centre for Independent Studies (CIS) is Australia’s premier independent public policy think tank. Our mission is to encourage and provide independent, fact-based practical research and encourage/provoke debate that promotes liberty, the rule of law, free enterprise and an efficient democratic government.
We are seeking to fill the new position of Executive Administration Officer. This is an important position that will be responsible for supporting the Executive Director, assisting the Membership and Development Manager and Director with their administrative tasks and co-ordinating CIS’s office administration. In this position you will be interacting with a range of people both internally and externally, dealing with emails, phone calls and administration tasks, sending out membership material and database work. There is a requirement that the person is able on occasions to work through the early evening to help with events.
The person we are looking for will have an affiliation with the CIS vision, and understand the CIS mission. The successful applicant must have strong administrative and organisational skills with an eye for detail and accuracy, be proficient in Salesforce, Microsoft suite of products, be comfortable inputting financial information, building reports and not be afraid of working with software programs that link to Salesforce.
Executive Assistant to the Executive Director
- Diary and email management including highly confidential correspondence
- Managing member and donor contacts and correspondence through Salesforce
- Managing travel arrangements and preparing itineraries
- Welcoming and setting up catering for the Executive Director’s meetings.
- Answering the CIS phone and reviewing and actioning emails sent to email@example.com and firstname.lastname@example.org
- Manage office maintenance, stationery and kitchen supplies
- Manage the security and phone systems – updating when changes are required
- Organise and manage weekly staff, research and other meetings as required including agendas, digital conference bookings, setting up the room, starting the Zoom or Teams meetings and clearing up post meeting
- Organise the office catering, including morning teas, drinks, lunches and dinners.
- Manage book sales, petty cash and banking
- Assist in company mail outs, including booking post office the post office pick up. Collections
- Manage CIS Library and archive CIS publications
- Purchase and catalogue new library books as required and fulfil NLA (National Library of Australia) obligations with CIS publications.
- Administration assistance to the executive team when required
- Assist the General Manager with Board communication, setting up meetings, catering and clearing afterwards
- Set up and manage on boarding for new employees.
Development and Membership Team
- Assist the Development Director and Membership Manager with administrative tasks
- Manage the low level member renewals and thank you process
- Salesforce data entry, reviewing contacts and producing reports as requested
- Manage bounces/unsubscribes from the automated email platform (Autopilot)
- Organise post event dinners in conjunction with the Executive Director, Development Director and Membership Manager
- A minimum of 5 years administration experience
- Well-developed communication skills, both verbal and written
- Proven administrative and database experience, including advanced MS Office, Salesforce and automated email software
- Proven attention to detail and strong analytical skills
- Strong time management and prioritisation skills
- Comfortable talking with people from business, politics, the academic world as well as the general public.
- The salary will be at a level commensurate with experience and skills
- The position is 4 days per week and our core hours are Monday to Friday, 8.30 am to 5.30 pm although arrangements are flexible
- The position is based in Sydney, with the expectation that you will work in the CIS office. The CIS office has re-opened, however, if Covid restrictions are re-introduced, it is preferred you work remotely until the office re-opens
- Australian Citizens/Permanent Residents only.
Written applications only. Please include a cover letter addressing the position criteria, your CV and two referees.
Please note that applicants who do not send the requested information will not be considered.
Applications close Wednesday 3 November at 5 pm.
Jane Black, General Manager
Phone: 02 9438 4377
Director of Intergenerational Inequality
The Centre for Independent Studies (CIS) is Australia’s premier independent public policy think tank. Our mission is to encourage and provide independent, fact-based practical research and encourage/provoke debate that promotes liberty, the rule of law, free enterprise and an efficient democratic government. The latest political or social trends do not direct CIS. We work to develop solutions to the big public-policy problems.
We are seeking to fill the new position of CIS Director of Intergenerational Inequality. Younger generations will end up bearing most of the cost of the Covid crisis. Indeed, intergenerational inequality – be it asset or income – is the real issue policymakers and political leaders will have to address in coming years. The issues cover debt, housing affordability, superannuation reform, economic reform and climate mitigation.
This is an important position that we believe will co-ordinate the CIS research activities and take the research outcomes to the next level. The person we are looking for will have a strong affiliation with the CIS mission, understand the CIS strategic positioning and have the intellectual capacity to drive forward the CIS’s research program. They will have an enthusiasm for engaging in public policy debate, especially among Australians in their 20s and 30s, as well as an ability to commission and promote research that addresses intergenerational inequality.
Develop and implement a strategic research agenda that advances the objectives of the CIS in conjunction with the Research Director.
Ensure that all research is intellectually rigorous and of high quality.
Foster a workplace culture that values intellectual creativity and achievement by:
- Workingto ensure research, editing and publication deadlines are met
- Overseeing a program of professional development for the intergenerational inequality subject
- Identifying opportunities to recruit talented contributors, writers and panellists for events
Take a lead role in the CIS marketing and communications strategy by:
- Promoting CIS research to supporters, business, government, media and the general public via media appearances, public presentations and speeches
- Cultivating professional relationships with the media, members of state and federal parliaments and heads of government departments
- Assisting with fundraising activities where appropriate
Provide detailed reports to the board of the CIS on the status and direction of the program.
Qualifications and Background
- A postgraduate qualification, ideally in economics, is highly desired. However, exceptional candidates with equivalent experience in the private sector or not-for-profits will be considered
- The preferred candidate will have the ability to relate to Australians in their 20s and 30s
- Strong publication and research record
- An existing network of contacts within media, academia and government
- A recognised and developed media profile and a high level of media experience
- Skills and experience in supervising and developing research staff
- Excellent organisational and time management skills, including the ability to set priorities, work independently and perform well under pressure
- Well-developed problem-solving, negotiation and interpersonal skills
- Strong communication, analysis and writing skills
- Understanding of the not-for-profit sector
- Strong interest in contributing to the debate around public policy issues
- A genuine interest and understanding of the Centre for Independent Studies and its mission
- Salary will be at a senior level and will be commensurate with experience
- The position is full time
- Australian Citizens/Permanent Residents only
- The position is based in Sydney, with the expectation that you will work in the office a minimum of 3 days per week. Whilst Covid restrictions are in place, it is preferred you work remotely until the office is re-opened
For an informal discussion about this position, candidates are welcome to contact the General Manager on 02 9438 4377.
Written applications only. Please include a cover letter addressing the position criteria, your CV and three referees.
Jane Black, General Manager
Phone: 02 9438 4377